Government of India

Ministry of Commerce & Industries

Directorate General of Foreign Trade

Udyog Bhavan, New Delhi-110011


F. No. 18/11/2008-Genl/  3023                New Delhi, dated the      10th September, 2008



Subject:- Calling of quotation for Computer Printer Ink Cartridge and other  consumable  items.




               Dte. General of Foreign Trade intends to procure  computer cartridge & Fax Cartridges.  This office invites  quotations from desirous tenderers.  Bid will be valid for a period of 1 (one) year from the date of signing of the contract.  Details of Computer Printer Ink Cartridge and other consumable items  are given in the Annexure A.




Terms & conditions on the basis of which the contract will be awarded are given below: -



Tenderer firm should enclose its balance sheet, duly certified by a Chartered               Accountant.  Its annual turnover  should be more    than Rs. 50 Lakh (Rs. Fifty Lakh only) per annum



Tenderer should enclose copies of at least 5 (five) supply orders against which he has supplied such items  to the Central Government Offices(Self attested copy of proof is to be attached)



 Tenderer should have PAN allotted to him/her/Firm by the Income Tax Department.   (self  attested photo copy of proof is to be attached).



  Tenderer should have obtained Sales Tax/VAT Tax Certificates issued by   the  Govt. (self attested photo copy of proof is to be attached).




A self certificate to be given that the firm has not been blacklisted  during last 03 years by any Government organization/NCCF/KB.



Tenderer should be registered Supplies Reseller (RSR) and be authorized to quote and supply HP Original Supplies product (including Inkjet cartridge, LaserJet cartridge etc.).   (A self attested   photo copy of proof is to be attached).



Sealed Quotations, superscribing  clearly on top  Tender  for computer cartridge, must reach the undersigned in Room No. 302 or to Shri Hari Om  FTDO Stationery Cell, IInd Floor, H Wing, Room No. 201,Udyog Bhavan,  New Delhi-110011 not later than 3.30 P.M. on 22.9.2008.  Quotation received after stipulated date/time shall not be entertained and opened by  a committee constituted for the purpose.



Tenderer firm should quote its rate at F.O.R. destination basis for a period of 1 year from the date of signing of contract.



The  Tenderer/firm should be in position to supply Computer Printer Ink Cartridge and other consumable items mentioned in the list enclosed in the Stationery Cell, D.G.F.T., IInd Floor, H Wing, Room No. 201, Udyog Bhavan,  New Delhi-110011 within 3 days from  receipt of orders.



The Tenderer should be available on his/her own direct telephone (office as well  as residence) and also on mobile  phone.  The firm should be able to provide Computer consumable  items on holidays/Sundays and  also,  in case of emergent need.




An earnest money of Rs. 15,000/- has to be deposed in the form of bank Draft drawn in favour of  DGFT (CPAO), New Delhi alongwith  quotation..    The earnest money will be refunded to the unsuccessful tenders on finalization of the contract. Successful tenderer will have to deposit security money of Rs. 50,000/- in the shape of F.D.R. for the period of contract. Security money will be forfeited if the firm fails to perform any of the terms or conditions of our tender enquiry.




Tenders may please quote their unconditional rates strictly as per list of items    enclosed. Cutting/overwriting, if any, should be countersigned.




Tenderer must quote for complete computer consumable  items.  Incomplete or   part quotations are not acceptable otherwise  quotation will be ignored.



 DGFT will not be bound to accept the lowest quotation and an order can be placed on any other firm considered suitable for job.  The decision of the department shall be final in this regard.



The DGFT reserves the right to accept or reject any tender in full or in part without assigning any reason thereof and giving any compensation. The decision of the DGFT in this regard shall be final and binding on the firm.




                                                                                                     Yours faithfully,




   (Krishan Kumar)

     Dy. Director General  of  Foreign Trade


NCCF/Kendriya Bhandar/ All eligible Firms.   


 EDI Unit alongwith a soft copy for placing it on web site


                                                                                               (Krishan Kumar)

     Dy. Director General  of  Foreign Trade