Government of India.

Ministry of Commerce & Industries

Directorate General of Foreign Trade

Udyog Bhavan, New Delhi-110011

Organisation Code No. 110107


No. 1/4/2007-Genl/ New Delhi, dated the 4th February, 2008


Suject:- Calling of quotation for Compactor for Filing System for Record Room at Jeevan Vihar Building, New Delhi




The Dte. General of Foreign Trade (DGFT) intends to procure Compactor ( Approx. 220 Compactor). This Office invites quotations from desirous tenderers. The bid will be valid for a period of 1 (one) year. The specifications of Compactor items are given in the Annexure I attached to this schedule, which is a part of this tender. The rates of the compactor may be quoted as per items and specifications as under:-




Description of items



Single face fixed Drive



Single Face Moving Drive



Double Face Moving Drive


2        The terms & conditions on the basis of which the contract will be awarded are given below: -


i)                    Tenderes should indicate his annual turnover. It should be more than Rs. 2 Crore (Rs. Two crore only) per annum. A Certificate furnished by the Chartered Accountat in this regard to be attached. Preference will be given to the having ISO-9001 certification or any such quality certification. A proof in this regard to be attached..

ii)                   Tenderer should have supplied such items to a Government Deptt./PSU in the past. 2 years (Self attested copy of proof is to be attached)

iii)                 Tenderer should have PAN allotted to him by the Income Tax Department. (self attested photo copy of proof is to be attached).

iv)                 Tenderer should have obtained Sales Tax/VAT Tax Certificates issued by the Govt. (self attested photo copy of proof is to be attached).

v)                  A self-certificate to be given that the firm has not been blacklisted during last three years by any Government organization.


3. The sealed Quotation should be superscribed clearly on Top of respective covers Quotation for Compactor), and rach shared Sh. Krishan Kumar, Dy. DGFT Room No. 302 3rd Floor or Sh. B.K. Sachdeva, F.T.D.O., Room No. 202,Udyog Bhavan, New Delhi-110011 by 4.00 P.M. on 15.02.2008. Quotation received after stipulated date/time shall not be entertained.

4. Tenderer should make quote his rate at F.O.R. destination basis at Jeeva Vihar Building Record Room of D.G.F.T., New Delhi.


5.      The Tenderer/Firm should made available direct telephone (office as well as residence) and also mobile phone number of person concerned.


6. An earnest money of Rs. 50,000/- (Rs. fifty thousand only) has to be deposed in the form of bank Draft drawn in favour DGFT (CPAO), New Delhi along with the quotation. The earnest money will be refunded to the unsuccessful tenders on finalization of the contract. Successful tender will have to deposit security money of Rs.1,25,000/- (Rs. One Lakh twenty five thousand only) in the shape of F.D.R./Bank Guarantee in favour of DGFT which shall be valid upto one year & two months from the award of contract. Security Deposit will be provided by the firm within 10 days of the receipt of work order. Security money will be forfeited non fulfillment of the contract or if the firm violates any terms & condition as given in the tender notice. Earnest money will be refunded on receipt of Security.


7. Tenders may please quote their unconditional rates strictly as per list of items enclosed. Cutting/overwriting, if any, should be countersigned. The rates quoted should include the cost of delivery and installation and should clearly indicate the above taxes.


8. The DGFT will not be bound to accept the lowest quotation and an order can be placed on any other firm considered suitable for job. DGFT may also order for more or less quantity as shown in the tender notice. The decision of the Department shall be final in this regard.


9. The DGFT reserves the right to accept or reject any tender in full or in part without assigning any reason thereof and giving any compensation. The decision of the DGFT in this regard shall be final and binding on the firm.


10. The firm may also please note repeat note that installation would be required to be completed within 20 days of placing order on the firm. If firm defaults in installation, it will be liable to a penalty of Rs.5,000/- per days for first 5 days and at the rate of Rs.10,000/- per day for the period thereafter.


11. The tenders received shall be opened in the chamber of Sh. K.B. Roy, Jt. DGFT i.e.; Room No. 104 at 4.30 p.m. on 15.2.2008. Any tenderer or his/her authorized representatives may be present at the time of opening of tenders.

Yours faithfully,



(Krishan Kumar)

Dy. Director General of Foreign Trade


Annexure -I

Technical Specifications of compactor is as under:-








The Compactor should be having height of 1980mm. width of 915mm and depth of 457mm.




The mobile system should made of cold rolled carbon steel (JIS G 3141 SPCC-SD) and should be Pre-coated. The panel should be made made of thichness of 0.8mm and loading capacity of 350kgs per bay. There should be four adjustable shelves. The thickness of the coating should be between 50-80 micron. The loading capacity per shelf level is maximum 75 kilograms.




Every Movable unit should equipped with 4 units of 100mm diameter nylon wheel. Loading weight per nylon wheel is 200kg.




The anti-system shold be in the system to prevent the topping to act as a safety measure.




The rubber should be there ito minimize noise emission and prevent the scratches on closing and moving the respective bays.




Loading weight per unit should be 30 kgs. And it should be having plating.




It should be plastic in composition for having good grip.




Shelf should be having thickness of 0.8mm with load carrying capacity of 70 Kgs. Per shelf should carry minimum of 11 box files and minimum of 25 hanging pocket files. It should be made up of cold rolled carbon steel with enamel finish. The profile of the shelves should be with folded edges to avoid injuries.




* Base structure should be 1.5mm thickness and the load carrying capacity of 700kg per base with ball bearings





There should be heavy duty track which whould be durable in nature. Platform should be of total thickness of 1.5mm steel panel with stiffner. Stopper should be provided to the track system ofor safety purpose.